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The Value of Using Construction Project Management Software

Understanding the value of the software, construction professionals can leverage its capabilities to achieve greater efficiency & success in their projects.


Construction project management software has revolutionized the construction industry, streamlining project planning, collaboration, and execution. This article explores the significance of construction management software in commercial construction projects. We’ll explore background, features and functions, benefits, implementation challenges, and future trends. By understanding the value of this software, construction professionals can leverage its capabilities to achieve greater efficiency, communication, and success in their projects.

When searching for construction management software, some frequently asked questions are:

  • How does construction project management software work?
  • How hard is it to implement?
  • What are the benefits?



Construction management software has come a long way since its inception, adapting to technological advancements and industry needs. What started as a basic scheduling product has become a comprehensive platform encompassing project planning, cost management, quality assurance, document management, communication, and risk management.

Technological Advancements

Technological advancements, such as cloud computing, mobile platforms, and artificial intelligence, have greatly influenced the capabilities and usability of construction management software. These advancements have transformed the software, enabling real-time collaboration, data-driven decision-making, and enhanced project performance.

Features and Functions

Web-based construction management software is accessible anywhere, anytime. Seek solutions that can be transferred and used by anyone associated with the project, from specialty trades and general contractors to owners, architects, and engineers. Let’s examine some attributes you want to consider when seeking construction management software.

Project Scheduling and Planning

Construction management software provides robust scheduling and planning assets, allowing project managers and superintendents to create realistic timelines, allocate resources efficiently, and track progress effectively.

Cost Management

Effective cost management is crucial in commercial construction projects, as schedule slippages can lead to budget slippages. Software facilitates accurate budgeting, cost tracking, and change order management.

Quality Management

Maintaining high-quality standards is vital for successful construction projects. Construction management software offers quality management modules to monitor and control quality at every stage.

Document Management

Construction projects generate an enormous amount of documentation. CM software provides centralized document management, ensuring easy access, version control, and collaboration.

Communication and Collaboration

Effective communication and collaboration are critical for project success. Technology offers communication tools, including real-time messaging, file sharing, and project-specific discussions.

Risk Management

Construction projects involve inherent risks. CM software incorporates risk management functionalities to identify, assess, and mitigate potential risks allowing job sites to remain safe.


Successful construction project management hinges on efficiency, communication, collaboration, and transparency. This construction process flow can turn an ordinary project into an outstanding one. Using a real-time technology framework for project insights allows owners, general contractors, and specialty trades to work together in real-time. Let’s examine some of the benefits.

Efficiency in Project Management

Construction management software streamlines processes, reducing manual efforts, minimizing errors, and increasing overall efficiency. The result is optimized project workflows, leading to time and cost savings.

Improved Communication and Collaboration

Effective communication and collaboration are essential for project success. CPM software facilitates seamless communication among project stakeholders, fostering collaboration and eliminating communication gaps.

Accurate Budgeting and Cost Control

Construction projects often face budget overruns and cost control challenges. Construction management software provides accurate budgeting tools, cost-tracking mechanisms, and real-time data, enabling proactive cost control.

Quality Assurance and Control

Maintaining quality standards is crucial in commercial construction projects. Construction management software ensures quality assurance and control through standardized processes, inspections, and quality tracking.

Risk Mitigation

Construction projects involve various risks, including safety hazards, schedule delays, and budget overruns. The software helps identify, assess, and mitigate these risks, minimizing their impact on the project.

Enhanced Decision-Making

Data-driven decision-making is essential for project success. Construction management software provides real-time project data, analytics, and reporting, enabling informed and timely decision-making.

Implementation Challenges

The construction industry has a notoriously known reputation for resisting change. Many have called it an “if it ain’t broke, don’t fix it” mentality. The good news is that thinking is taking a back seat, and construction companies are now more open to trying and implementing technology on a larger scale.

There remain roadblocks to technology adoption, which include the following points in the sections below.

Resistance to Change

Implementing CM software often needs more support from stakeholders accustomed to traditional methods. There is usually the concern that trying to learn the technology will slow the work. Solid orientation & training before a construction project starts is essential to success.

Software Selection

Choosing the right software is crucial for successful implementation.

User Training

Effective user training is essential for software adoption and utilization. Choosing a product where a customer success team will properly train users and provide recommendations for successful user onboarding is essential.

Integration with Other Systems

Integrating existing systems, such as accounting software and building information modeling (BIM) tools, can be challenging. However, more and more software is becoming compatible with other types of construction planning software.

Case Study: Enhancing Medical Construction Planning Via Software

Batson-Cook Construction, a General Construction, Design-Build, and Construction Management firm, was charged with a significant hospital renovation.

The project consisted of several phases, including new construction and the expansion of an active 12,000 SF Surgery Department. The Batson-Cook team knew that doing the best work on schedule and budget while maintaining vital hospital operations would require detailed planning and collaboration.

What you will learn in the case study is how a construction management software like Touchplan:

  • Allowed construction to finish on time and, in some cases, early
  • Kept the entire project team aligned despite new challenges brought on by Covid
  • Reduced time in pull planning meetings allowing workers to attack tasks faster

Read the full case study here.

Future Trends

We all know technology continues to evolve, and it is crucial for users to develop with it to stay ahead of the curve and make sure they are making the most of the information the product provides. Areas to keep an eye on include:

  • Predictive Analytics and AI – can enable proactive decision-making and automated processes.
  • Integration with BIM and VR/AR Technology – Integrating construction management software with BIM and virtual reality/augmented reality (VR/AR) technology is gaining traction. It can impact project planning and visualization.
  • Increased Use of Mobile Platforms – Construction professionals are increasingly relying on mobile devices for on-site project management as they enhance productivity and accessibility.
  • Cloud-Based Systems – cloud-based software offers flexibility, scalability, and real-time collaboration. Cloud-based systems continue growing in popularity in the construction industry due to ease of access.


Construction project management software plays a pivotal role in commercial construction projects, providing a comprehensive set of tools and functionalities to streamline project management, improve communication, control costs, ensure quality, mitigate risks, and enhance decision-making.

By embracing intelligent software planning platforms like Touchplan,  construction professionals can maximize project efficiency, collaboration, and success while reducing risk. As the industry evolves, staying abreast of emerging trends and leveraging innovative features will be crucial for continued growth and competitiveness.

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